Collections Metadata & Contacts

Please keep all contact information and user permissions associated with your collection(s) in Symbiota portals up-to-date. Doing so will help ensure that the appropriate individuals are receiving communications–like portal management updates, rare species reader requests, and other announcements–from the Hub. 

To update your collection’s contacts:

  • Navigate to Administration Control Panel > Edit Metadata > Contacts & Resources tab

To update user permissions:

  • Navigate to Administration Control Panel > Manage Permissions

The Hub strongly recommends adding multiple contacts to your collections profile(s), as well as including a generic departmental email when possible. Contacts are encouraged to provide an ORCID, which is a number that uniquely identifies and disambiguates you from other researchers online (example).

Contacts in your collection profile can be modified by navigating to Administration Control Panel > Edit Metadata > Contacts & Resources tab. The Hub highly recommends adding multiple contacts to your profile.

If you know someone who is not receiving our emails, but should be, they should 1) check their spam folder for messages from hub@symbiota.org and mark the messages as “not spam”; and 2) add hub@symbiota.org to their contacts list. If this does not fix the problem, please write to our Help Desk (help@symbiota.org).

Related Documentation

Editing Collection Metadata & Contact Info